Privacy Policy
Kindness Notes is built around human connection, trust, creativity, and positive action. We respect your privacy and aim to collect only the minimum necessary information to operate the project. We do not believe in collecting unnecessary personal data.
Our Simple Privacy Promise
"We are building a project about kindness, not a business based on personal data. We will always aim to collect less, protect more, and treat people with respect."
Information We May Collect
Depending on how you use our platform, we may gather these key items to keep the kindness moving.
Name & Display Name
Used to identify your contributions, kindness notes, and public items where allowed.
Email Address
Used for logging in, account updates, shipping info, and important announcements.
Country or Location
Allows us to track and map the journeys of Kindness Notes around the globe.
Artwork Submissions
The beautiful visual creations submitted by artists and node receivers.
Stories & Messages
Kind notes, personal stories, and messages you choose to share on card transfers.
Note Registration
Unique serial key registrations to track wristbands, notes, and specific projects.
Website Usage
Anonymous website analytics to understand and enhance platform experience.
How We Use Information
All collected details are utilized strictly to enhance the platform's social impact.
Operate the Project
Verify wristbands and kindness note registration keycodes, and run core operations securely.
Display Note Journeys
Illustrate journeys, stories, and connections on the map to inspire the community globally.
Important Updates
Communicate delivery status, account approvals, and essential service alerts.
Platform Improvements
Perform maintenance, debug glitches, and build custom features based on usage trends.
Community Safety
Protect users from toxic behavior, spam, fraudulent listings, and platform misuse.
Public Display vs Private Comfort
We believe in transparency: only content intended for sharing will ever be shown publicly.
Publicly Displayed
To showcase global ripples of kindness, the following items are published:
- Submitted Artwork & Designs
- Display name or artist pen name
- Inspiring stories of kindness
- Note journeys & city-level locations
- Community contributions
Kept Confidential
These items are strictly guarded and never sold to third parties:
- Login email & credentials
- Exact shipping/billing addresses
- Backend system settings
- Internal analytics profiles
- Raw communications with our support team
Detailed Policies
Review specific details regarding security, cookies, user choices, and guidelines.
We do not sell personal information. Period. We will never monetize your trust by sharing your data with advertisers.
We may share specific information only in these essential instances:
- Legal Obligations: When required to comply with a subpoena, court order, or applicable state and federal laws.
- Safety & Integrity: To investigate potential fraud, protect user safety, prevent misuse, or defend the integrity of the project.
- Service Providers: With hosting partners, email delivery systems, and shipping providers essential to operate the site's basic features under strict confidentiality agreements.
We take all reasonable security measures to defend your info against unauthorized access, loss, or manipulation. However, no data transmission over the internet can be guaranteed to be completely impenetrable.
The website may employ standard cookies and local storage tokens to provide a functional and fast experience. Cookies help us:
- Improve overall site speed and resource load times.
- Keep you logged in securely between browser sessions.
- Gather anonymous, aggregated page navigation data to understand user experience bottlenecks.
You can adjust, clear, or fully block cookie settings inside your web browser. Note that doing so might prevent certain components of the site from functioning correctly (such as maintaining a logged-in dashboard session).
You have full agency over the personal details you submit. Specifically, you may request to:
- Request a complete copy of all personal information we hold about you.
- Correct or update inaccurate information (most settings can be customized directly in your dashboard).
- Request removal of personal profile data and shared stories.
- Reach out to our team at any time to voice privacy concerns or query data handling.
Note on note authenticity: To protect the historic accuracy, note journeys, and authenticity of Kindness Notes for other participants in a chain, some structural information (such as city-level tracking paths and historical note registers) may need to remain in project archives.
Children's Privacy: We love having families participate in spreading kindness! However, children should only participate with direct supervision, involvement, or explicit consent from a parent or legal guardian in compliance with local privacy frameworks.
Changes to This Policy: We may periodically update this policy to align with new project layers, technical infrastructure, or legal guidelines. The newest version will always be published on this page, with the updated date visible at the top.